TERMS AND CONDITIONS

Girls in Tech CH Hackathon 2022 Official Rules – (the “Official Rules”)

Hackathon Name:  Girls in Tech CH Hackathon 2022 - Hacking for Humanity

Hackathon Website: https://girlsintech-switzerland-2022.devpost.com/

 

1. POSTER & ADMINISTRATOR

Poster (the “Poster”): Girls in Tech Switzerland (“Girls in Tech Switzerland”)

The Poster is the sponsor and entity responsible for the Hackathon.

Administrator (the “Administrator”): Girls in Tech Switzerland (“Girls in Tech Switzerland”)

 

2. DATES AND TIMING

Hackathon Kick Off: October 14, 2022 (5 pm CET)

Hackathon Submission Period: October 15, 2022 (6 pm CET) (the “Hackathon Submission Period”)

Judging Period: October 15, 2022 (6 pm CET) – October 15, 2022 (8 pm CET) (the “Judging Period”)

Winners Announced: October 15, 2022 (8 pm CET)

The Administrator will be the official timekeeper for the Hackathon.

 

3. ELIGIBILITY

Eligibility Requirements

  • Each participant must register through the Google Form.
  • Registration is open until September 25th. Participants that signed up after this date will not be eligible.
  • Only after confirmation and team assignment, participants will be invited to join the Hackathon on Devpost.
  • The Hackathon is open to invited teams (“Teams”) of 3 to 4 people, ages 18 and older.
  • Team members are solely responsible for informing the applicable Partner of their participation in the Hackathon, and compliance with any applicable laws, contractual limitations, and procedures established by the Partner related to their participation.
  • If a Team is entering the Hackathon, they must appoint and authorize one (1) individual (the “Representative”) to represent, act, and enter a Submission (defined below), on their behalf. The Representative must meet the eligibility requirements above. By entering a Submission on the Hackathon Website on behalf of a Team you represent and warrant that you are the Representative authorized to act on behalf of your Team.
  • Team members are required to be present in person at the Hackathon venue on Friday, October 14 (5.30 - 7.30 PM CET) and on Saturday, October 15 (10 AM - 8 PM). If presence cannot be guaranteed, eligibility cannot be granted.

 Ineligible Participants: The Hackathon is not open to:

  • Individuals who are residents of, or Teams representing Partners domiciled in, a country, state, province or territory where the laws of Switzerland or local law restricts participating or receiving a prize in the Hackathon.
  • Organizations involved with the design, production, paid promotion, execution, or distribution of the Hackathon, including the Poster and Administrator (“Promotion Entities”)
  • Employees, internally contracted vendors of Poster and/or Administrator, representatives, and agents** of such organizations
  • Any other individual involved with the design, production, promotion, execution, or distribution of the Hackathon
  • Any Judge, company or individual that employs a Judge, and each member of their immediate family or household*
  • Any parent company, subsidiary, or other affiliate** of any organization described above
  • Any employee whose employer’s guidelines or regulations do not allow entry into the Hackathon or acceptance of the prize(s)
  • Any other individual or organization whose participation in the Hackathon would create, in the sole discretion of the Poster and/or Administrator, a real or apparent conflict of interest

*The members of an individual’s immediate family include the individual’s spouse, children and stepchildren, parents and stepparents, and siblings and stepsiblings. The members of an individual’s household include any other person that shares the same residence as the individual for at least three (3) months out of the year.

**An affiliate is: (a) an organization that is under common control, sharing a common majority or controlling owner, or common management; or (b) an organization that has a substantial ownership in or is substantially owned by the other organization.

 

4. SUBMISSION REQUIREMENTS

Teams must do the following to participate in the Hackathon:

  • Register for the Hackathon on the Hackathon Website at https://girlsintech-switzerland-2022.devpost.com/ after you have received the invite link. To complete registration, sign up to create a Devpost account, or log in with an existing Devpost account. There is no charge for creating a Devpost account. This will enable you to receive important updates. You can also access the “Enter a Submission” page. Only one Devpost account created by a Team’s Representative is required per Team.
  • Submission Process:
    • All team members must create a Devpost account
    • Only create one submission per team
    • Link all team members to submission
    • Give a description of your project
    • Respond to the question “Challenges Faced” by sharing any challenges the team encountered
    • Submit a presentation that meets the requirements described below in "Submission Materials"
    • Complete and enter all of the required fields on the “Enter a Submission” page of the Hackathon Website during the Hackathon Submission Period (October 15th at 6 pm CET) and follow the required drop-down and open text boxes.
    • Once the above presentation and Hackathon Website text submission requirements (collectively, the “Submission”) are complete, submit your Submission before October 15, 2022, at 6 pm CET.

Language Requirements

All Submission materials must be in English.

Project Requirements

(i) What to Create: Teams are required to create a prototype or propose a successful solution to a problem. Teams are encouraged to make varied and creative use of online tools to create their prototype/solution.

(ii) Challenges: Prototypes must address one of the challenges presented by Girls in Tech Switzerland to solve presented issues.

(iii) New & Existing: Prototypes must be either newly created by the Team or, if the Application existed prior to the Hackathon Submission Period, must have been substantially updated after the start of the Hackathon Submission Period. Teams will be required to explain updates made to an existing Application at the time of Submission. While Applications may have existed prior to the Hackathon, any Applications that have been selected as a winner in any other contest will be disqualified as a Submission.

(iv) Public Distribution: Teams may make their prototype available to the public via a website or online store, but are not required to do so.

(v) Multiple Submissions: Each Team may submit one (1) and only one submission. Multiple submissions will not be considered for judging.

(vi) Intellectual Property: Your Submission must: (a) be your Team’s original work product; (b) be solely owned by your Team, or the Partner represented by your Team, with no other person or entity having any right or interest in it; (c) not violate the intellectual property rights or other rights, including but not limited to copyright, trademark, patent, contract, and/or privacy rights, of any other person or entity; and (d) not include any commercial content that (i) promotes any product or service other than one integrated into the submitted Application which is owned or branded by Poster or the owner or brand of any integrated Additional Developer Tool, or (ii) disparages Poster, its affiliates, partners, customers, competitors or any third party, including Ecosystem Partner Listed Sponsors and the owners/brands of other Additional Developer Tools, in any way. A Team may contract with a third party for technical assistance to create the Submission provided the Submission components are solely the Team’s work product and the result of the Team’s ideas and creativity, and the Team owns all rights to them. A Team may submit a Submission that includes the use of open source software or hardware, provided the Team complies with applicable open source licenses and, as part of the Submission, creates software that enhances and builds upon the features and functionality included in the underlying open source product. By entering the Hackathon you represent, warrant, and agree that your Submission meets these requirements.

(vii) Financial or Preferential Support: A prototype must not have been developed or derived from an application developed with financial or preferential support from the Poster or Administrator. Such prototypes include but are not limited to, those that received funding or investment for their development, were developed under contract, or received a commercial license, from the Poster or Administrator any time prior to the end of Hackathon Submission Period. The Poster, at their sole discretion, may disqualify a submission if awarding a prize to the prototype would create a real or apparent conflict of interest. The foregoing is not intended to serve as any general limitation on the use of the Meraki APIs or Additional Developer Tools described above.

Submission Materials

(i) Prototype: The interactive prototype as it will be tested - documented with one or multiple of the following methods (or similar):

  • Paper prototype: A series of photographs of hand-drawn mockups/interactions
  • Design mockups/storyboard: A series of screenshots/images of digital mockups
  • Interactive prototype: Link to a click-through prototype or design file (e.g. Figma)
  • Video prototype: A video (e.g. screencast) showing how the prototype works
  • Technical prototype: Link to a website with an implemented prototype/application

Submissions for the prototype should be done as early as possible to be eligible for the Early Bird price.

(ii) Presentation: The final pitch should clearly and concisely showcase the prototype and explain the features and functionality of your project and what makes it unique.

  • What does the prototype do and how is the problem resolved
  • How was the prototype developed & tested
  • What challenges did the team face

(iii) Images: The image(s) must be photographs or screenshots of your project.

  • Capture the prototype in one or more still images

(iv) Additional Submission Materials: Teams are not required but encouraged to submit varied forms of presentation and documentation to demonstrate their project, including videos, Website, Blog post, etc.

 

5. SUBMISSION RIGHTS

  1. Team Rights: Subject to the licenses and rights to feedback described below, any applicable intellectual property rights to a Submission will remain with the Team.
  2. Poster Rights: By entering the Hackathon, each Team (including the Partner it represents and its individual Team members) grants to the Poster, Administrator, and any other third parties acting on the Poster’s behalf, a royalty-free, non-exclusive, irrevocable, worldwide, perpetual license to reproduce, encode, store, copy, transmit, publish, post, broadcast, display, publicly perform, adapt, exhibit and use for promotional purposes the Submission, in perpetuity. This license includes, but is not limited to, posting or linking to the Submission on Poster, Administrator’s, and partners’ websites and applications, including the Hackathon Website, and display and promotion of the Submission in any other media, worldwide. The poster will be the exclusive owner of and each Team (including the Partner it represents and its individual Team members) hereby assigns and agrees to assign all rights, title, and interest in and to all intellectual property rights to feedback provided to the Poster in association with the Hackathon regarding any of Poster’s or its affiliates’ products, services, and solutions. Teams and the Partners they represent each represent and warrant that the Poster, Administrator, and Hackathon partners are free to use the Teams’ Submissions in the manner described above, as provided or as modified by the Administrator, without obtaining permission or license from any third party and without any compensation to the Teams or Partners they represent.

Submission Display: The following Submission components may be displayed to the public: name of Partner, Team, solution description, images (and videos) of prototype and Team members), Application video URL, website URL, team members, the Submission category, and platform, and submitter type. Other Submission materials may be viewed by the Poster, Administrator, and Judges for screening and evaluation and as otherwise permitted in these Official Rules.

 

6. PRESENTATION REQUIREMENTS

  • Only projects with submissions will be presented in the final pitch.
  • The order of the presentations will be communicated through the slack channel.
  • All team members must be present to answer questions during the presentation.
  • Teams are encouraged to have all team members present as part of the pitch.

 

7. JUDGING

  1. Judges: Eligible Submissions will be evaluated by a panel of qualified judges from the official Tech Partners.
  2. Criteria: The Judges will score eligible Submissions using the following equally weighted criteria (the “Judging Criteria”):

Quality (2pts)

  • Is the idea a strong & viable product that could be used today?

  • How impactful is the solution for the issue you are hoping to help solve?

  • Does the solution tie back to ‘Hacking for Humanity’ and ‘Accelerating social change through diversity & inclusion’?

Design (2pts)

  • How well was the idea designed by the team?

  • How well thought out and complete is the design?

  • Is it easy to use? Is it visually appealing?

  • Is the design intuitive and a fluid flow?

Creativity (1pt)

  • How novel is the idea/solution?

  • Are there unexpected aspects to the solution?

  • How creative was the design process in the team?

Presentation (1pt)

  • Was the presentation concise and organized?

  • How are supporting visual and media elements included?

  • Were there multiple people presenting?

Technicality (1pt)

  • Is the solution/product/idea practical to be developed?

  • Does the solution properly work and has it been tested?

  • How big was the technical effort, e.g. lo-fi vs. hi-fi prototype?

 

8. PRIZES

  • Jury Prices: Three (3) winning Teams will be selected - 1 team for each challenge - by the Judges from the Partners presenting the challenge.
  • Audience Price: One (1) Team will be selected for the audience price based on an in-person Voting mechanism.
  • Early Bird Prices: Three (3) Teams will be selected based on the order of the prototype submissions. There is a first, second & third price.

The winning teams will be eligible to be featured in a Girls In Tech Switzerland post and newsletter.

**Please review the Devpost Hackathon Terms of Service at https://info.devpost.com/hackathon_terms for voting rules.

 

9. CODE OF CONDUCT

Our hackathon is dedicated to providing a safe and comfortable environment and harassment-free experience for everyone, regardless of the following:

  • gender
  • gender identity and expression
  • age
  • sexual orientation
  • disability
  • physical appearance
  • body size
  • race
  • ethnicity
  • nationality
  • religion
  • political views
  • previous hackathon attendance or lack of
  • computing experience or lack of
  • chosen programming language or tech stack

We do not tolerate harassment of hackathon participants in any form. Sexual language and imagery is not appropriate at any hackathon venue, this includes the following.

  • hacks
  • talks, presentations, or demos
  • workshops
  • any parties associated with the hackathon
  • social media
  • any other online media

Hackathon participants violating these rules may be sanctioned or expelled from the hackathon without a refund (if applicable) at the discretion of the hackathon organizers.

 

10. ENTRY CONDITIONS AND RELEASE

By entering the Hackathon, each Team, the Partner represented by such Team, and each individual participant agree(s) to the following:

(i) The relationship between you, the Team, and/or the Partner on the one hand, and the Poster and Administrator on the other, is not a confidential, fiduciary, or other special relationship.

(ii) Each Team, Partner, and all participants will be bound by and comply with these Official Rules and the decisions of the Poster, Administrator, and/or the Hackathon Judges which are binding and final in all matters relating to the Hackathon.

(iii) Each Team, Partner and all participants release, indemnify, defend and hold harmless the Poster, Administrator, Promotion Entities, and their respective parent, subsidiary, and affiliated companies, the Prize suppliers and any other organizations responsible for sponsoring, fulfilling, administering, advertising or promoting the Hackathon, and all of their respective past and present officers, directors, employees, agents and representatives (hereafter the “Released Parties”) from and against any and all claims, expenses, and liabilities (including reasonable attorneys’ fees), including but not limited to negligence and damages of any kind to persons and property, defamation, slander, libel, violation of right of publicity or privacy, infringement of trademark, copyright or other intellectual property rights, property damage, or death or personal injury arising out of or relating to a Team’s entry, creation of Submission or entry of a Submission, participation in the Hackathon, acceptance or use or misuse of the Prize (including any travel or activity related thereto) and/or the broadcast, transmission, performance, exploitation or use of the Submission as authorized or licensed by these Official Rules. The foregoing release applies to all claims, expenses, and liabilities whether known or unknown or suspected to exist.

  1. Without limiting the foregoing, the Released Parties shall have no liability in connection with:

(i) any incorrect or inaccurate information, whether caused by the Poster or Administrator’s electronic or printing error, or by any of the equipment or programming associated with or utilized in the Hackathon;

(ii) technical failures of any kind, including, but not limited to malfunctions, interruptions, or disconnections in phone lines, internet connectivity or electronic transmission errors, or network hardware or software or failure of the Hackathon Website;

(iii) unauthorized human intervention in any part of the entry process or the Hackathon;

(iv) technical or human error which may occur in the administration of the Hackathon or the processing of Submissions; or

(v) any injury or damage to persons or property which may be caused, directly or indirectly, in whole or in part, from the Team’s participation in the Hackathon or receipt or use or misuse of any Prize.

The Released Parties are not responsible for incomplete, late, misdirected, damaged, lost, illegible, or incomprehensible Submissions or for address or email address changes of the Teams. Proof of sending or submitting will not be deemed to be proof of receipt by the Poster or Administrator.

If for any reason any Team’s Submission is determined to have not been received or been erroneously deleted, lost, or otherwise destroyed or corrupted, the Team’s (and applicable Partner’s) sole remedy is to request the opportunity to resubmit its Submission. Such requests must be made promptly after the Team knows or should have known there was a problem and will be determined at the sole discretion of the Poster.

 

11. PUBLICITY

By participating in the Hackathon each individual Team member consents to the use of all submitted personal information about such Team member by the Poster, Administrator, and third parties acting on their behalf. Such personal information includes, but is not limited to, the Team member’s name, likeness, photograph, video, voice, opinions, comments, hometown, country of residence, and business email address. It may be used in any existing or newly created media, worldwide without payment or consideration, or right of review, unless prohibited by law. Authorized use includes general advertising and promotional purposes including, but not limited to, on Girls in Tech Switzerland’s website at https://switzerland.girlsintech.org. Each Team member further represents that they understand their participation and acceptance of these Official Rules is voluntary and that they are not obligated to permit the Poster or Administrator or their affiliates to use the submitted content

 

12. GENERAL CONDITIONS

  • Poster and Administrator reserve the right, in their sole discretion, to cancel, suspend and/or modify the Hackathon, or any part of it, in the event of a technical failure, fraud, or any other factor or event that was not anticipated or is not within their control.
  • Poster and Administrator reserve the right in their sole discretion to disqualify any individual or Team it finds to be actually or presenting the appearance of, tampering with the entry process or the operation of the Hackathon or be acting in violation of these Official Rules or in a manner that is inappropriate, unsportsmanlike, not in the best interests of this Hackathon, or a violation of any applicable law or regulation.
  • Any attempt by any person to undermine the proper conduct of the Hackathon may be a violation of criminal and civil law. Should the Poster or Administrator suspect that such an attempt has been made or is threatened, they reserve the right to take appropriate action including but not limited to, requiring a Partner or Team and its members to cooperate with an investigation and referral to criminal and civil law enforcement authorities.
  • If there is any discrepancy or inconsistency between the terms and conditions of the Official Rules and disclosures or other statements contained in any Hackathon materials, including but not limited to, the Hackathon Submission form, Hackathon Website, advertising (including but not limited to television, print, radio or online ads), the terms and conditions of the Official Rules shall prevail.
  • The terms and conditions of the Official Rules are subject to change at any time, including the rights or obligations of the Teams, Team members, Partners, the Poster, and the Administrator. The Poster and Administrator will post the terms and conditions of the amended Official Rules on the Hackathon Website. To the fullest extent permitted by law, any amendment will become effective at the time specified in the posting of the amended Official Rules or, if no time is specified, the time of posting. A Representative’s click-accepting these Official Rules and participation by a Team in the Hackathon each constitute a Team, its Team members, and the represented Partner’s express agreement to abide by these Official Rules, as they may be amended or modified.
  • If at any time prior to the deadline, a Team or prospective Team believes that any Official Rule is or may be unclear or ambiguous, they must submit a written request for clarification.
  • The Poster or Administrator’s failure to enforce any term of these Official Rules shall not constitute a waiver of that provision. Should any provision of these Official Rules be or become illegal or unenforceable in any jurisdiction whose laws or regulations may apply to a Team or its members, such illegality or unenforceability shall leave the remainder of these Official Rules, including the Rule affected, to the fullest extent permitted by law, unaffected and valid. The illegal or unenforceable provision shall be replaced by a valid and enforceable provision that comes closest and best reflects the Poster’s intention in a legal and enforceable manner with respect to the invalid or unenforceable provision.
  • Excluding Submissions, all intellectual property related to this Hackathon, including but not limited to copyrighted material, trademarks, trade-names, logos, designs, promotional materials, web pages, source codes, drawings, illustrations, slogans and representations are owned or used under license by the Poster and/or Administrator. All rights are reserved. Unauthorized copying or use of any copyrighted material or intellectual property without the express written consent of its owners is strictly prohibited. Any use in a Submission of Poster or Administrator intellectual property shall be solely to the extent provided for in these Official Rules.

 

13. LIMITATIONS OF LIABILITY

By entering, all Teams (including all participating members and the Partners represented by such Teams) agree to be bound by the Official Rules and hereby release and discharge the Released Parties from any and all liability in connection with the Prizes or Team’s participation in the Hackathon. Provided, however, that any liability limitation regarding gross negligence or intentional acts, or events of death or body injury shall not be applicable in jurisdictions where such limitation is not legal.

 

14. ADDITIONAL TERMS THAT ARE PART OF THE OFFICIAL RULES

Please review the Devpost Hackathon Terms of Service at https://info.devpost.com/hackathon_terms for additional rules that apply to your participation in the Hackathon and more generally your use of the Hackathon Website. Such Terms of Service are incorporated by reference into these Official Rules. If there is a conflict between the Terms of Service and these Official Rules, the latter terms shall control with respect to this Hackathon only.

Participation in the Hackathon constitutes each Team (including the Team members and Partners represented by the Team) full and unconditional agreement to these Official Rules. By entering, a Team agrees that all decisions related to the Hackathon that are made pursuant to these Official Rules are final and binding and that all such decisions are at the sole discretion of the Poster and/or Administrator.

The Administrator collects personal information from you when you enter the Hackathon. The information collected is subject to the privacy policy located here: https://info.devpost.com/privacy.

All personal information collected by Poster will be used for the administration of the Hackathon and in accordance with Poster's privacy policy, including (without limitation) for general marketing and business purposes. Please refer to Poster's privacy policy located at https://girlsintech.org/privacy-policy/ for important information regarding the collection, use, and disclosure of personal information by Poster.

 

15. CONTACT

If you have any questions or comments or wish to send us any notice regarding this Hackathon, please email us at switzerland@girlsintech.org.